Bookkeeping on WhatsApp for small traders in Kenya
Send your sales and expenses on WhatsApp. Know your profit every day.
Text what you sold, what you spent and who owes you, in English, Swahili or Sheng. TumaRecords writes it down and tells you your numbers whenever you ask.
Free. No app to install, no credit card. Already have an account? Log in
TumaRecords
- You: Sold items 5000
- TumaRecords: ✅ Sale saved: KSh 5,000
Wrong? Send "undo" to remove it. - You: Nimelipa kodi elfu tatu
- TumaRecords: ✅ Nimeandika Matumizi: KSh 3,000
- You: profit today
- TumaRecords: 📈 Profit: Today, 11 Nov
Sales: KSh 5,000
Expenses: KSh 3,000
Profit: KSh 2,000
How it works
Three steps. No forms, no spreadsheets.
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Say hi on WhatsApp
No sign-up first. Your first message is recorded straight away, and the bot asks your name once.
- You: Hi
- TumaRecords: 👋 Welcome to TumaRecords!
I keep your business records on WhatsApp. What's your name? You can start recording right away.
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Send what you sell, spend and lend
Type it, or forward the M-Pesa SMS. Each message gets a short reply saying exactly what was saved.
- You: Nimenunua stock ya 12k
- TumaRecords: ✅ Nimeandika Matumizi: KSh 12,000
- You: John owes me 2000 for maize
- TumaRecords: 📝 John owes you KSh 2,000
- You, forwarding an M-Pesa SMS: SJK4XYZ1AB Confirmed. You have received Ksh1,500.00 from MARY WANJIKU 0712xxxxxx on 11/11/26 at 10:15 AM…
- TumaRecords: ✅ M-Pesa Sale saved: KSh 1,500
From: MARY WANJIKU
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Ask for your numbers
Send one word, or ask in plain words like "How much did I sell today?"
- You: summary
- TumaRecords: 📊 Summary: This month (November)
Sales: KSh 86,400
Expenses: KSh 61,250
Profit: KSh 25,150
Entries: 74 - You: owed
- TumaRecords: 🤝 People who owe you: KSh 3,200
John: KSh 2,000
Wanjiku: KSh 1,200
The amounts above are examples.
What you get back
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A reply for every message
A short confirmation naming what was saved: Sale or Expense, the amount, and the date if it was not today.
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Sales, Expenses, Profit
For today, yesterday, this week or this month, plus a comparison with last month.
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Who owes you, and who you owe
Credit sales, stock on credit and cash loans, with what is left after each payment.
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Your books on the website
Log in to see your entries, reports, debts and shops, and download your records as Excel or PDF.
Numbers you can rely on
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It asks instead of guessing
If a message has no amount, or is just a number, the bot asks a short question and saves nothing until it is clear.
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Big amounts need your YES
Anything above KSh 1,000,000 is only saved after you reply YES, so a typo does not ruin your month.
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Mistakes are easy to fix
Send undo to remove the last entry, or edit last 4000 to change its amount.
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Honest profit
Money you take home, put in, borrow or lend, and moving cash to the bank, is kept apart from your Sales and Expenses.
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No double counting
Forward the same M-Pesa SMS twice and it is only saved once. The M-Pesa fee is saved as its own Expense.
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Your words, your language
"5k", "1.5m", "mia tano", "jana": write it your way. Write in Swahili and the bot replies in Swahili.
Questions
Do I need to install an app?
No. Everything works in WhatsApp. The website is there if you also want to see your books on a bigger screen.
Do I need to sign up first?
No. Send "Hi" to the TumaRecords WhatsApp number and start. Your first message is recorded straight away.
Does it cost anything?
It is free. No credit card is needed.
Can I send a photo of my book or a voice note?
Not yet. The bot reads text only, so type the entry instead, for example "Sold maize 3000".
I have more than one shop. Can I keep them apart?
Yes. Name the shop in your message, for example "Paid rent 25000 Westlands", and send "outlets" to see your shops.
How do I see my records on the website?
Create an account, then add the WhatsApp number you text from on your Profile page.
Want the details? Read the full guide
Start with today's first sale
Open WhatsApp, say hi, then send something like "Sold maize 3000".